The 30-day free trial gives you access to all of the features of the invoicing & member administration system. We will cover the costs of the payment transactions and any communication costs for up to 50 invoices so that you can see for yourself how great our system is.
What information do you require for the invoicing to work?
In order to be legally compliant, we need to know that you are a legitimate representative of an official organisation.
Therefore, we need the following documents:
Personal identification documents of organisation signatories
Bank statement of the organisation (with at least the IBAN, address and account holder name.)
Registered Company or Charity Number
How do I know my money is safe?
Your finances are crucial and we understand that. Therefore, we are committed to taking care of them as if they were our own.
ClubCollect is registered with the Dutch National Bank, we have full EU regulatory coverage as an agent of Docomo Digital (an FMA authorized payment institution), we process your payments through a dedicated third-party foundation. We pay out funds collected on a regular basis and operate with a high focus on security.
Can I import data from my existing system?
Yes, you can. We have made it easy for you to import and export data into/out of our system.
You can migrate fully from your existing system, or you can use our invoicing module in conjunction with your existing membership management system. Alternatively you can use our membership management system (ClubBase) without the invoicing module.
When will I be billed for the system?
Depending on the active subscription, you will be billed on a monthly or yearly basis for your subscription. Monthly billing will occur at the end of each period based on your subscription usage.
Yearly billing occurs at the start of the subscription year.
Transaction costs (for payments or communication) will always be billed during the period that the costs were incurred.
Can I change plans?
Of course you can! You can upgrade or downgrade your plan at any time.
If you are using invoicing and still have an active invoice cycle, we can only perform the downgrade once this cycle is complete, so that outstanding invoices can still get paid.
If you paid per month and downgraded your plan, you will not be able to to use the invoicing module for a period of 10 months.